Boat Status & Licences

Boat Status & Licences (v3.8.0 - MAY 2024)

Boat Status & Licences

[non-English articles provided by machine translation of the English original]

Boat Status: Free vs. Licensed vs. Disabled

A boat can be either Licenced, Free or Disabled. Let’s take a look on what each status mean and what actions may or may not be performed:

  • Free: each account supports one (1) Free boat, conforming to the limits and quotas (refer to the Pricing page)

  • Licensed: many-boats are allowed per account, each one conforming to the limits and quotas of its assigned licence (refer to the Pricing page)

  • Disabled: many-disabled boats are allowed per account. A disabled boat appears as greyed-out (black & white) boat-card and is a boat that the user had used in the past but it is now obsolete and the user don’t wish to assign a licence neither to keep active as Free. Each disabled boat is conforming to the following limitations:

    • The Owner may,

      • Not share

      • Not edit the boat

      • Not add/edit/delete any records

      • View the boat (card/list-views) and its configured details

      • View the boat-records (trips, logs, inventory, tasks, etc)

      • Delete the boat

      • Activate the boat,

        • as free, if there is no other Free boat active

        • by assigning a paid-plan licence

    • A Shared-user (recipient) may,

      • Not share

      • Not edit/delete the boat

      • Not add/edit/delete any records

      • Not assign licence

      • View the boat (card/list-views) and its configured details

      • View the boat-records (trips, logs, inventory, tasks, etc)

How to Buy Licence(s)

How to Purchase Licence(s) as Free plan user (No licence purchase yet)

If you are on the Free plan, with no licence purchased yet, you may purchase a licence as follows:
  1. Click the “Upgrade” button on the screen-top

You may now see your existing Free subscription plan (highlighted “Current plan” card) and the options you have to upgrade to a higher tier:

  • Select the paid-plan that fits your needs and click the “Start” button


Following this you are seeing the pop-up to fulfil your payment details. In line with our User Agreement, we don’t process any payments. Our payments-processing partner is Stripe and is the one processing any payment-card, including the card number, name, address, etc. Furthermore, and as clearly stated at our Privacy Policy, “Marine Data Cloud takes the privacy of your personal data very seriously, and we do not sell, rent, or otherwise provide your personally identifiable information to third parties”.

  • Confirm the subscription tier and fee

  • Fulfil your payment-card details

    • Country or region: providing updated information here assures you will have a proper invoice/receipt

  • Click “Subscribe”

  • Stripe may request additional authorisation from your card-issuer (bank) and you may need to additionally confirm via your mobile e-banking app


After completing successfully the licence purchase, your new subscription tier will be reflected immediately in your account’s Payment & Subscription and you will be able to select your new licence and assign it to a boat (see details below).


How to Purchase additional licence(s) (existing subscriber)

If you are an existing subscriber, you may purchase additional licence(s) as follows:

  • Click the “Add more licences” button


  1. In “Total licences”, use the plus/minus buttons to add the licence(s) you need

  1. Click the “Update quantity” button

The additional licence(s) will be reflected immediately in your account and you will be billed a prorated amount. Please note that no refunds will be issued for unused licences during this billing period.

How to Remove licence(s)

You may remove licence(s) as follows:

  • click the “Remove licences” button


  1. In “Total licences”, use the plus/minus buttons to remove the licence(s) you don’t need

  • Click the “Update quantity” button

The removed licence(s) will take effect in your account at the end of your billing period.

How to Activate or Upgrade a boat (assign Licence/Free)

After adding and configuring your boat, the next thing to do is assign a licence. To activate a boat and assign a licence:

  • Click the “Details” button on the respective boat-card you want to activate


  1. Click the “Activate Boat” button

  1. Select one of your available licences or use the complimentary provided Free-licence

  1. Confirm you want to assign the selected licence to this boat

  1. Your boat has been activated and appears in a colour card with a label denoting the assigned licence

How to Manage your Licences

To view and manage your boat licences:

  1. Click your account name & icon (right-top corner) and select “Payment & Subscription”

You are are now seeing your account’s Subscriptions details, with the following data available:


  • Current subscription tier (plan)

    • Switch plan: click the “Switch plan” link to either upgrade or downgrade your subscription tier (see below for more details)

  • Annual pricing per licence, based on your plan

  • Licences

    • Assigned: already allocated to a boat of yours

    • Available: not yet assigned to a boat of yours

    • Add more licences: click the “Add more licences” button to increase your boat-licences

    • Remove licences: click the “Add more licences” button to decrease your boat-licences

  • Billing details: our payment processing partner (Stripe) is handling all these data (see above for more on Payments)

    • Recurring billing: if your subscription renews automatically upon expiration or not. Even when set as recurring billing, Stripe still provides you with advance notification prior to the renewal

    • Payment method: payment card details

      • Update payment method: click “Update payment method” to change your payment-card details (e.g. use a new card or re-authorise a renewed one)

    • Billing frequency and total fee

    • Subscription status: whether your subscription is active or expired

      • Cancel subscription: click “Cancel” if you wish to cancel your subscription

    • Purchase information

      • Subscription initiation date

      • Address: click “Update address” to provide the proper information

How to Upgrade/Downgrade your Subscription-tier (plan)

To Upgrade/Downgrade your subscription plan click the “Switch plan” link. You may now see your existing subscription plan (highlighted “Current plan” card) and the options you have to upgrade to a higher tier or downgrade to a lower one.


  1. Upgrade: selecting a higher subscription tier will present you with a pop-up including the information about the changes (prorated amount for the remaining time of your annual subscription) for your new subscription tier to become instantly available to you.

  1. Downgrade: selecting a lower subscription tier will present you with a pop-up including the information about the changes, asking you to confirm accordingly

How to Downgrade/Disable a Boat

To downgrade/deactivate a boat:

  • Click the “Details” button on the respective boat-card you want to downgrade/deactivate


  1. Click the 3-dots “more” button and select “Manage licence”

You are now in “Manage licence” where you see the current licence assigned to this boat along with all other available licences you have.

  • Select “Free Forever” to downgrade this boat to Free


  1. Click “Remove licence” to disable this boat

Following this, the removed licence appears as available within your user-account and you are able to assign it on some other boat.

My boat-data upon a boat Downgrade/Disable

In either a boat licence-downgrade or a licence-removal (disable), all your boat data remain intact and assigning a new licence fully restores your boat’s functionality, conforming to the respective licence’s features and quotas (refer to the Pricing page). Indicatively:

  • Free: downgrading a boat to Free you will retain full-access to your boat data to add/edit/remove records, always in accordance with the Free tier features and quotas

  • Disabled: removing licence from a boat (disabling) retains all boat data (e.g. logs, trips, inventory, tasks, etc) with settings (e.g. boat personalisation, alerts, etc) remain intact. You will have read-only access to this boat data and you’ll be able to view all data. You will also be able to delete this disabled boat, should you wish. If you need to edit/delete any data, you’ll need to either setup this boat as Free or assign a licence anew.

Downgrade/Disable on Shared Boats (received)

Neither any status change (disable/activate) may be performed nor any licence may be assigned to a boat you receive as shared from another user. Only the boat owner may disable a boat, assign or remove a licence, from within his account. Should a shared with you boat needs any such action, please contact the boat/account owner.


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