Sharing

Sharing

Sharing: we are actively developing v2 and due to some internal restrictions the full sharing rights granularity will be available during SEP 2021 [Gold feature].

Sharing



TheBoatApp includes Sharing functionality [Gold feature] on multiple levels for being able to share your boat or individual records with other users (e.g. friends, family, crew, skipper, marina-staff, technicians, mechanics, etc). They will be able to see what the boat's main user account sees (i.e. typically the owner) and, depending on their access rights, they will be able to view-only or collaborate fully by editing too [Gold feature]. Similarly, notification alerts for inventory, tasks and other items due or dropping below the predefined minimum threshold level, will be sent to recipients of the respective shared record(s) too.

How to Access Sharing

Sharing operates at Boat level (sharing all the data records of your boat) or at record level (sharing selectively specific records). You may access it as follows:

  1. Boat-sharing: when you wish to share all the records of your boat. To do so, log in to TheBoatApp, then you may select "Boats" from the left side menu and there you may access boat-sharing from either
    1. your boat’s card-view: at the bottom-right of the boat-card you have the “Share” button

    1. your boat’s details-view: at the top-right you have the “Share” button


  1. Record-sharing: when you wish to share just a specific record of your boat. To do so, log in to TheBoatApp, then you may select the respective module containing the record you want to share (e.g. a Logbook record to share with a friend, an Inventory record record to share with your mechanic for ordering a spare-part, etc) and then select the Share icon at the top-right of the record’s details-view

How to Configure Recipient(s) to Share With

The recipient(s) to receive a shared boat/record need to have their own TheBoatApp account. We will see here below how you can invite them, in case they are not already registered users. These recipient(s) may be Free user(s), getting view-only rights any boat/record shared with them or Gold users getting the rights defined by the sharing initiator (boat owner). A boat owner (Gold user) may configure users to share with as follows:
  1. Access sharing as explained above. You are greeted by the sharing pop-up to invite users to share your boat/record with

  1. Type in the email address of the user you wish to invite (may be an existing TheBoatApp registered user or a non registered one who shall receive an email to register an account)

  1. Then, you are able to define the sharing rights per user, having the following granularity:


    1. Can view: the sharing-recipient has view-only rights and may not edit nor delete anything
    2. Can edit: the sharing-recipient has edit rights, while is not able to add new or delete existing records
    3. Full rights: the sharing-recipient has edit rights and is also able to add new or delete existing records
To sum up, the sharing recipient can be any user(s), regardless being Gold or Free,  and there are two scenarios for a sharing recipient to receive a shared boat:
  1. Not existing TheBoatApp user: You define the sharing recipient(s) by email address when you configure the share (see No.2 here above, repeat to share with more users). The recipient is receiving a notification email to register an account. The share is activated as soon as the recipient will register his account and log-in. The newly shared boat can be found within his "Boats" module (left-side menu)
  2. Existing TheBoatApp user: You define the sharing recipient(s) by username (see No.2 here above, type and select recipient's username, repeat to share with more users). The recipient is receiving a notification email that he has a new share. He then log-in to his account and the newly shared boat can be found inside his "Boats" module (left-side menu)

Sharing Rights

Sharing can be initiated by Gold users only. Free users may not share their own boat/records with other users, although they may be recipients of boat(s)/record(s) shared by Gold users (see below). To put this in better perspective, these are the user-to-user sharing “modes”:
  • Free

    • Cannot share own boat/record(s) with other users

    • Can be recipient of boat/record(s) shared by Gold users, being able to view-only, without being able to edit nor add/delete anything

  • Gold to Free

    • Gold users may share their boat/record(s) with Free users

    • Free users have view-only rights on the shared boat/record(s), without being able to edit nor add/delete anything

  • Gold to Gold

    • Gold users may share their boat/record(s) with other Gold users

    • Both the sharing initiator (boat owner) and the recipient have edit capability, being able to have full collaboration and edit their records accordingly

    • Depending on the sharing rights configured by that sharing initiator (boat owner), the recipient may have the following rights:

      • Can view: the sharing-recipient has view-only rights and may not edit nor delete anything

      • Can edit: the sharing-recipient has edit rights, while is not able to add new or delete existing records

      • Full rights: the sharing-recipient has edit rights and is also able to add new or delete existing records


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